Bookkeeper / Office Manager

  • Location:
  • Salary:
    R20 000
  • Job type:
  • Posted:
    9 months ago
  • Category:
  • Deadline:
    April 21, 2021
  • Job Level:

Our client in the manufacturing industry is seeking a bookkeeper to join their team, the successful incumbent will be responsible for the day-to-day financial and administrative task for our client as well as the day-to-day running of the Office.

Key Responsibilities Include:

  • All financial information captured
  • Updating and reconciling bank account
  • Management of inventory of literature stock controls (spot checks/systems etc.)
  • Books to trial balance
  • Month end process which includes checking job cards and ensuring that the correct process is followed, scrutiny of the accounts and booking of depreciation
  • Manage the capture all daily transactions of expenditure, literature sales and purchases
  • Prepare or manage a cash flow report to financial chairperson
  • Prepare monthly management accounts
  • Keeping balance sheet reconciliations up to date
  • Do accounting investigations and find resolutions
  • Pay utility accounts and property management accounts
  • Pay SARS and UIF monthly and prepare annual returns (may be outsourced)
  • Maintain petty cash daily
  • Arrange for payments and maintain records of approval by board
  • Preparation for external audit and proving auditors with all relevant documentation
  • Prepare and manage all foreign exchange transactions
  • Invoice sales of literature
  • Co-Ordinate and oversee bi-annual stock takes with volunteers
  • Preparation of annual budgets
  • Print out stock inventory list for stock take and conduct regular spot checks
  • Outsource and keep all filing of financials up to date
  • Keep filing obligations up to date
  • Purchase all stationary and office requirements
  • Office Management – clerical staff
  • Property Management
  • Oversee office maintenance
  • Supervise cleaning of office
  • Ensure all prior documentation for board and executive meetings
  • Booking of flights and arranging payments when necessary
  • Pay all costs incurred and prepare equalized splits
  • Ensure all board/meetings rooms are clean and prepared prior to meetings
  • Compile a business operations manual
  • General Enquiries
  • Meeting and greeting of visitors
  • Answering of the telephones

Minimum Requirements:

  • Matric / Grade 12
  • Relevant Qualification degree/diploma or similar in Accounting/Bookkeeping
  • 3-5 years Bookkeeping experience up to Management Accounts
  • Proven financial experience (minimum books to management accounts) as well as experience in office management
  • Sage business cloud (sage one accounting) and sage one payroll / pastel experience essential
  • Very strong administrative and organizational skills
  • Strong Microsoft office skills specifically using MS word and MS excel

To apply for the role, please email a detailed Word CV to <-Please upload your CV  on our website-. Please note only shortlisted candidates will be contacted and should you not hear from us within two weeks, then please consider your application unsuccessful.