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Personal Assistant

  • Location:
  • Salary:
    R15 000 - R18 000
  • Job type:
    Full-Time
  • Posted:
    6 months ago
  • Category:
    Other
  • Deadline:
    April 21, 2021
  • Job Level:

Essential requirements:

  • Matric certificate. A degree/diploma-level qualification would be advantageous
  • Demonstrable experience in a similar role and industry
  • Proven diary management skills
  • Exceptional standard of written and verbal English
  • Proficient with all computer programs
  • Flexibility on hours

Key responsibilities:

  • Complex diary management, both business and personal, for the managing director and wider team
  • Creating detailed travel itineraries
  • Extensive and efficient email correspondence
  • Answering telephone calls in a timely fashion, taking clear and detailed messages
  • Organising meetings, including booking venues, ordering refreshments and basic minute-taking
  • Overseeing the creation of contracts, client packs and other documents, including their formatting, printing, binding and distribution
  • Processing of expenses
  • Arranging social events for both clients and the team
  • Ad-hoc personal errands for the managing director
  • Management of miscellaneous issues
  • Readiness to be contacted out of office hours
  • Covering reception on occasion if necessary
  • Handling confidential matters with discretion

Personality profile:

  • Excellent interpersonal skills
  • Detail-orientated
  • Focused and responsive
  • Takes initiative
  • Excellent multi-tasker

Requirements

Key skills for:

  • Discretion and trustworthiness: You will often be part of confidential information
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Organisational skills and the ability to multitask
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • Communication skills
  • Knowledge of standard software packages and the ability to learn company-specific software is required

location