Key Performance Areas Include:

• Provides administrative support to ensure efficient operation of the office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements for senior staff such as booking flights, cars, or other reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the Team by performing tasks related to organization and communication.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Manage the communication with the other organisations and other stakeholders
• Library management (catalogue of books, booking)
• AHMR journal admin (correspondence with Editorial Board, network of study centres, printing of the issues and delivery, upload on the website)
• Support the organisations of events (roundtables, conferences, virtual events etc.)
• Annual report (collecting material for short version for partner company and printing version)
• Assist the Project manager and other staff members with specific tasks in the projects.
• Support the Communications staff: upload of blog posts, update of images and atlas section
• Assist the financial team (quotations, invoices, filing)
• Prepare and send the company Newsletter (3-4 times/year), mailing list, contacts
• Support in supervision of Volunteers (practical organisation, accommodation, MoU with universities/institutes, deadlines of works assigned, assistance with VISA or other practicalities)
• Manage the intake of students/academics/professionals requesting interviews or other partnership (in harmony with sister company)
• Assist Executive Director and Project manager with daily duties

Competencies

· Excellent verbal and written communication skills in English. Command of local languages an added advantage.

· Ability to take initiatives, work under pressure and multitask with minimum supervision.

· Sound problem solving and decision-making skills; effective time management and coordination skills.

· Excellent written and verbal communication skills,

· Interpersonal and organizational skills.

· Ability to exercise good problem solving and to make decisions within defined procedures and practices to determine appropriate action.

· Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities.

· Ability, to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, to exercise good judgment and to effectively communicate with Management.

· Be able to work independently and as part of a multidisciplinary team

· Must be willing to learn

· Knowledge of software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Essential qualifications and experience

· Post-Matriculation qualification in Administration or equivalent

· 1-2 years of administrative experience. Or an equivalent combination of education and applicable experience.

· Experience in carrying administrative tasks including report writing and data capturing

· Valid driver’s license and ability to drive an added advantage

PLEASE NOTE:

Only short-listed candidates will be contacted. The company reserves the right not to make any appointment in this position. Shortlisted individuals may be contacted for any further supporting documents and registration details needed.

The company has a zero-tolerance policy regarding sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination; and adheres to strict child safeguarding principles. Selected candidates will be expected to undergo reference and background checks, including verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information in this regard.

Job Types: Full-time, Permanent

Salary: R7,500.00 – R8,000.00 per month

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