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Office Administrator

  • Location:
  • Salary:
    R7 500
  • Job type:
    Full-Time
  • Posted:
    4 weeks ago
  • Category:
    Admin
  • Deadline:
    Open
  • Job Level:

We are seeking the services of a Front Desk Administrator that fits the below criteria best.

The Ideal Candidate will, serve visitors/clients by greeting, welcoming, and directing them appropriately; notify company personnel of visitor/client’s arrival; maintain telecommunication channels by answering calls; making photocopies; distributing mail; signing for packages and general office upkeep.

  • Greet and welcome clients as soon as they arrive at the office
  • Deal with clients’ requests
  • Direct visitors to appropriate person and office
  • Complete procedures when clients arrive and leave
  • Answer, screen, and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary

stationery and material (e.g., pens, forms, and brochures)

  • Provide basic information to clients
  • Receive, sort, and distribute daily mail/deliveries
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Keep updated records of office expenses and costs
  • Perform clerical duties such as filing, photocopying, and transcribing
  • Ensure that couriers are booked
  • Create invoices and ensure payment
  • Ensure the suppliers are paid on time
  • Updating the sales consultants commission structure daily
  • Ensure continuous updates regarding couriers
  • Provide daily reports regarding the consultant’s feedbacks on clients
  • Adhere to request from line managers, managers, and directors
  • Nexion, Quick Books*
  • Lead Distribution
  • Minute Taking

Qualifications:

  • Matric Certificate
  • Proven Administrative Experience Record
  • Administration Certificate/Training

Skills and Inherent Requirements

  • Proficient in English and Afrikaans
  • Good Communication Skills & Presentation Skills
  • Good Administration Skills
  • Well Organized, Assertive, Punctual
  • Competent in Microsoft Word, Excel, and PowerPoint
  • Presentable to act as the 1st point of contact
  • Multitasking
  • High Level of Accuracy & Confidentiality
  • Professionalism
  • Office Coordination & Liaison
  • Managing Office Documents
  • Provide basic & accurate information telephonically, e-mail and in-person
  • Record Keeping

Please note that we cannot contact all applicants. Should you not hear back from us after 2weeks. Do consider your application for the above post as unsuccessful.

By applying you allow us to use, store and discard of all personal information supplied by you.

Job Type: Full-time

Salary: From R7,500.00 per month

Experience:

  • Administrative office procedures, practices and equipment: 2 years (Required)

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